💸Travel Expenses

Expenses While Traveling

1. The company will cover all work-related travel expenses. This includes lodging and meals during the part of the trip that is work-related. Depending on the distance of your travel, it can also include one day before and one day after the work related business. For example, if you are attending a 3 day conference in a jetlag-inducing location, the company will cover your lodging and meals those 3 days as well as one day before and one day after.

Booking travel through Navan

1. The company will cover costs related to transiting to and from a destination or airport which is work-related. This includes public transit, ride-sharing services (Lyft, Uber, etc.), or personal vehicle mileage between one's home and airport, bus/rail station, or work-related meeting.

Additional Hotel Guidelines

1. The company can accommodate custom requests. It is OK to stay longer on your trip. However, the extra days will not be covered by the company.

2. Understand the guidelines of our Expense Policy and Travel Policy before you travel.

3. Always bring a credit card with you when traveling for company business if you have one.

4. Hotels will generally expect you to have a physical credit card to present upon check-in. This credit card will be kept on file for the duration of your stay. Even if your lodging was pre-paid by the company or by using a company credit card, the Hotel may still require a card to be on file for "incidentals".

5. If you incur any work-travel related expenses (on your personal card or a GitLab company card), please make sure to save the original receipt.

How to book

1. When your trip is complete, please file an expense report via Navan Expense or include the receipts on your next monthly invoice.

2. Team member should be responsible for any increases in the airfare ticket price related to personal reasons, except for sickness and family emergencies