GDPR Auto-Email

Delete personal data after 6 months or request consent to extension

6 month since application submission has passed

Your Personal Data

Dear $userfirstname,

We hope this email finds you well.

As you may remember, you applied for a position at [Company Name] approximately 6 months ago. We wanted to thank you once again for considering [Company Name] as a prospective employer. While we were unable to offer you a position at that time, we were impressed by your qualifications.

In accordance with the General Data Protection Regulation (GDPR), we are reaching out to inform you that we currently still hold your personal information in our applicant database. Under GDPR, we are obligated to either gain your consent to continue holding this data or to remove it from our system.

Option 1: Keep My Data If you consent to allow [Company Name] to keep your application and personal data in our records for future opportunities, please click on the link below to confirm your agreement:

Keep My Data

Option 2: Remove My Data If you do not wish for [Company Name] to retain your personal data, you can click on the following link to have your information securely removed from our database:

Remove My Data

If no action is taken within 14 days of receiving this email, we will proceed to securely remove your data from our system in accordance with GDPR guidelines.

If you have any questions or concerns about how we handle your data, please don’t hesitate to contact our Data Protection Officer at DataProtectionOfficer@CompanyName.com.

Thank you for your attention to this matter, and we wish you the best in your career endeavors.

Warm regards,

[Your HR Team Name] [Company Name] [Contact Details]

175 calendar days after issue creation (=application submission)